Privacy Policy
How we collect, use and protect your personal information, and the rights you have over it.
This Privacy Policy explains how Danucore Limited (“Danucore”, “we”, “us”) collects and uses personal information when you visit our website, use our online application portal at ai.danucore.com, contact us, do business with us or apply to work with us. It also explains the rights you have over that information.
We are based in the Isle of Man. We handle personal information in line with the GDPR as applied in the Isle of Man by the Data Protection (Application of GDPR) Order 2018, and the Isle of Man Data Protection Act 2018. When we deal with people in the United Kingdom or the European Union, we also follow the UK GDPR, the UK Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR), and the EU General Data Protection Regulation and ePrivacy rules.
Who We Are
Danucore Limited is the controller of your personal information. We are registered in the Isle of Man with company number 138076C.
- Address: Main House, The Nunnery, Old Castletown Road, Douglas, Isle of Man, IM2 1QB
- Email: hello@danucore.com
- Phone: +44 121 798 2749
Information We Collect
When You Visit Our Website
- Technical and log data. Our servers record the standard information your browser sends, such as your IP address, browser type, the pages you request and the date and time. We use it to run and secure the website and to fix problems.
- Analytics data, only if you accept analytics cookies. We use PostHog to see how visitors use the website, for example which pages are viewed, what is clicked and your approximate location, worked out from your IP address.
- Advertising data, only if you accept marketing cookies. Google Ads tells us whether visits and enquiries came from our adverts.
Our Cookie Policy lists the cookies we use and explains how to change your choices.
When You Contact Us
If you email, phone or write to us, we collect your name, your contact details, the organisation you work for and anything else you choose to tell us.
When You Do Business With Us
If you or your organisation are a customer, supplier or partner, we keep business contact details and records of our dealings, such as contracts, correspondence and invoices.
When You Apply to Work With Us
If you apply for a role, including through our online application portal at ai.danucore.com, we collect:
- Your account details: your name, email address and password. Passwords are stored in a scrambled (hashed) form that we cannot read.
- Your interview: everything you write in your conversation with our AI interviewer, any files you upload, and the role you applied for, with the dates and times.
- Other application information: your CV, employment history, qualifications, salary expectations, right to work, and notes from any interviews with our team.
- Our assessments: summaries, scores and rankings that we and our AI tools produce when assessing your application (see below).
Please do not send us special category information, such as details of your health, religious beliefs or ethnic origin, unless we ask for it.
Our AI Interviewer and Candidate Assessment
When you apply through ai.danucore.com, your first interview is with an AI interviewer: an AI system, not a person. It asks you questions about the role and your experience and responds to your answers.
We also use AI tools to help our recruitment team assess applications, for example by summarising interviews, scoring applications against the requirements of the role (such as skills, experience and salary expectations) and comparing applications for the same role. We also check for answers that appear to have been written by AI.
- People make the decisions. AI assessments support our recruitment team but do not replace it. A member of our team reviews applications and makes every decision about whether to progress, offer or reject. We do not make recruitment decisions based solely on automated processing.
- You can ask for a person instead. If you would rather not be interviewed by our AI interviewer, or want a person to review your application or an AI assessment, email jobs@danucore.com and we will offer you another way to apply.
- Where the AI runs. Our AI interviewer and assessment tools run on Danucore’s own systems, and your application is kept on our own servers in the Isle of Man and the UK. We do not send it to outside AI providers.
- AI can make mistakes. That is one reason a person always reviews AI assessments before any decision is made.
How and Why We Use Your Information
Data protection law requires us to have a lawful basis for each way we use personal information.
| Purpose | Information | Lawful basis |
|---|---|---|
| Running, securing and improving our website | Technical and log data | Legitimate interests: keeping our website working and secure |
| Understanding how our website is used | Analytics data | Consent |
| Measuring our advertising | Advertising data | Consent |
| Displaying our website’s typefaces through Adobe Fonts | IP address and page address | Legitimate interests: presenting our website as designed |
| Replying to your enquiries | Contact details and messages | Legitimate interests: responding to people who contact us, or taking steps at your request before entering into a contract |
| Providing our services and managing business relationships | Business contact details and records | Contract, or legitimate interests where the contract is with your organisation |
| Keeping accounting and tax records | Business records | Legal obligation |
| Assessing job applications, including our AI interviewer and AI-assisted assessment | Account details, interview, application information and assessments | Taking steps at your request before entering into a contract, and legitimate interests: recruiting the right people fairly, consistently and efficiently |
| Running and securing our online application portal | Account details and technical data | Legitimate interests: keeping the portal working and secure |
| Protecting our legal rights | Any of the above, where necessary | Legitimate interests: establishing, exercising or defending legal claims |
We do not sell your personal information.
Who We Share It With
We share personal information only where we need to:
- Service providers that process it on our behalf under contract, such as PostHog Inc. for website analytics (data stored in the European Union, in Frankfurt, Germany), Adobe for web fonts, and our email, IT and hosting providers.
- Google, for advertising measurement and only with your consent. Google is responsible for some of this data in its own right; see Google’s Privacy Policy.
- Professional advisers, such as lawyers and accountants.
- Regulators, courts and law enforcement where the law requires it.
- A buyer or successor if all or part of our business is sold or restructured.
International Transfers
The European Commission and the UK government both recognise the Isle of Man as providing an adequate level of data protection, so personal information can flow from the European Union and the United Kingdom to us without extra safeguards.
Some of our providers, such as Google and Adobe, may process personal information in the United States or other countries. When they do, we rely on safeguards recognised by data protection law, such as the EU–US Data Privacy Framework and its UK Extension, or standard contractual clauses approved by the European Commission together with the UK Addendum. You can ask us for details.
How Long We Keep It
| Information | How long we keep it |
|---|---|
| Server log data | Up to 90 days |
| Analytics data | Up to 2 years |
| Advertising cookies | Up to 90 days; Google keeps its own data in line with its policies |
| Enquiries | Up to 2 years after our last contact, unless they lead to a business relationship |
| Business and accounting records | 6 years after the end of the financial year they relate to |
| Applicant accounts, AI interviews, applications and assessments | 6 months after you apply; we delete them at our next monthly review. If you ask us to, we keep your details for up to 2 years so that we can contact you about other roles. If you join us, they become part of your employee record |
When we no longer need personal information, we delete it or make it anonymous.
Your Rights
Under the GDPR as applied in the Isle of Man, the UK GDPR and the EU GDPR, you have the right to:
- Access the personal information we hold about you and receive a copy.
- Rectification of information that is inaccurate or incomplete.
- Erasure of your information in certain circumstances, including your account on our online application portal.
- Restrict how we use your information in certain circumstances.
- Data portability: receive information you gave us in a machine-readable format, or have it sent to another organisation.
- Object to our use of your information where we rely on legitimate interests, and to direct marketing at any time.
- Withdraw consent at any time, without affecting anything we did before you withdrew it. For cookies, use Cookie settings in the footer of any page.
- Not be subject to decisions based solely on automated processing that have legal or similarly significant effects on you.
To exercise any of these rights, email hello@danucore.com, or jobs@danucore.com if you applied for a role. We may ask you to confirm your identity. We will reply within one month. If your request is complex, we may extend this by up to two further months, and we will tell you if we do. There is normally no charge.
Complaints
If you are unhappy with how we have handled your personal information, please contact us first so that we can put it right. We will acknowledge your complaint within 30 days and respond without undue delay.
You also have the right to complain to a data protection regulator:
- Isle of Man: the Information Commissioner, PO Box 69, Douglas, Isle of Man, IM99 1EQ. Telephone +44 1624 693260, or visit inforights.im.
- United Kingdom: the Information Commissioner’s Office. Telephone 0303 123 1113, or visit ico.org.uk.
- European Union: the data protection authority in the country where you live or work. See the list of EU data protection authorities.
Security
We use appropriate technical and organisational measures to protect personal information, including encrypted connections to our website and access controls on our systems. No method of transmission or storage is completely secure, but we work to protect your information and will tell you and the relevant regulator about a breach where the law requires us to.
Children
Our website and services are intended for businesses and are not aimed at children. We do not knowingly collect personal information from anyone under 16.
Links to Other Websites
Our website links to other websites, such as maps. Those websites have their own privacy policies, and this policy does not apply once you leave our website.
Changes to This Policy
We may update this policy from time to time. The date at the top shows when it was last changed. If we make significant changes, we will make that clear on our website and, where needed, ask for your consent again.
Contact Us
If you have any questions about this policy or how we handle your personal information, email hello@danucore.com or write to Data Protection, Danucore Limited, Main House, The Nunnery, Old Castletown Road, Douglas, Isle of Man, IM2 1QB.